40 guests. 20 rooms. One resort deadline.
Every guest's package, payments and reminders in one place, with a warning weeks before a supplier deadline slips.
Free early access from December. 10 spots.
Tulum destination wedding, March 2027
40 travelers, 20 rooms. As of Jan 1, 2027. Guests' final payments due Jan 15.
Sample trip
| No. | Traveler | Room and package | Pax | Payment |
|---|---|---|---|---|
| 01 | Ada & Chidi OkaforKing, ocean view5 nights + airport transfer | King, ocean view5 nights + airport transfer | 2 | Paid in full |
| 03 | Rin ItoDouble, garden, with M. Delgado5 nights + travel insurance | Double, garden, with M. Delgado5 nights + travel insurance | 1 | Final $1,204 due Jan 15 |
| 05 | Samir & Lina HaddadKing, ocean view4 nights | King, ocean view4 nights | 2 | Overdue: $1,960 (Nov 15 payment) |
| 04 | Brennan familyFamily suite7 nights + ruins tour for 4 | Family suite7 nights + ruins tour for 4 | 4 | Paid in full |
| + 31 more travelers | ||||
| 01 | Ada & Chidi OkaforKing, ocean view5 nights + airport transfer | King, ocean view5 nights + airport transfer | 2 | Paid in full |
| 02 | Marisol DelgadoDouble, garden, with R. Ito5 nights | Double, garden, with R. Ito5 nights | 1 | Final $1,110 due Jan 15 |
| 03 | Rin ItoDouble, garden, with M. Delgado5 nights + travel insurance | Double, garden, with M. Delgado5 nights + travel insurance | 1 | Final $1,204 due Jan 15 |
| 04 | Brennan familyFamily suite7 nights + ruins tour for 4 | Family suite7 nights + ruins tour for 4 | 4 | Paid in full |
| 05 | Samir & Lina HaddadKing, ocean view4 nights | King, ocean view4 nights | 2 | Overdue: $1,960 (Nov 15 payment) |
| 06 | June & Carl WhitfieldKing, ocean view5 nights + insurance and spa day | King, ocean view5 nights + insurance and spa day | 2 | Paid in full |
| + 28 more travelers | ||||
- Collected
- $75,400
- of $128,000
- Resort final payment, due Feb 1
- $72,000
- Covered
- Commission expected
- $12,800
Group trips shouldn't live in a spreadsheet.
| Row | A | B | C | D | E |
|---|---|---|---|---|---|
| 1 | Name | Room | Package | Paid | Notes |
| 2 | Okafor (2) | King OV | 5n + transfer | all | |
| 3 | Delgado | Dbl w/ Ito?? | 5n, own air?? | dep + nov? | venmo'd half? |
| 4 | Ito | Dbl | 5n + ins | dep + nov | texted 2x |
| 5 | Brennan (4) | 7n + tour x4 | all | switched 1/9, tell resort | |
| 6 | Haddad (2) | King OV | 4n? | NOT PAID | call him!! |
| 7 | Whitfield (2) | King OV | 5n + ins + spa | all | spa added late? |
| 8 | |||||
| 9 | Resort final pmt | due 2/1 | $72,000 | enough?? | contract in email somewhere |
Sound familiar? Here's the same group on GroupSlate.
One group trip, start to finish.
What your travelers, the resort and you see at each stage of a sample wedding in Tulum, March 2027.
Aug 1: sign-ups open
Travelers book themselves, on your brand.
Share one link. Each traveler picks a room, how many nights, a roommate and add-ons, then pays a deposit. No account or app to download, and they see your logo and colors, not ours.
- Room prices per person, by room type and nights
- Add-ons like transfers, tours, spa and insurance
- Deposit today, the rest on a schedule
Your trip
Card or bank transfer. You'll get a reminder before each date.
Nov 30: rooming list due
Drag guests into rooms. Send the changes in one click.
When someone switches rooms or adds a night, the list updates and shows exactly what the resort hasn't seen yet.
- Roommates they chose are already paired
- Changes since your last send are flagged
- Export for the resort as Excel or PDF
Rooming list
Tulum wedding: 20 rooms, 17 filled
2 changes since you sent the list on Nov 2. Brennan family moved to a family suite. Samir & Lina Haddad added a night.
King, ocean view5 of 6
+ 2 more rooms
Double, garden9 of 10
+ 7 more rooms
Family suite3 of 4
+ 2 more rooms
Jan 15: final payments
Reminders chase payments, so you don't.
Each traveler gets their own balance and due dates. Reminders carry your name and logo, and stop the moment they pay. Record payments wherever they're made: your host agency, the supplier, a card, a check or Zelle.
- 14 days before, 3 days before and on the day
- Each supplier deadline next to what guests have paid
- Late payers flagged on your manifest
Your Tulum balance: $1,204 due Jan 15
Hi Rin,
your final payment for Ada & Chidi's wedding week is due in 14 days.
Paying by Zelle or check? Just reply and I'll mark it paid.
Dana Reyes, Saltwater & Co.
Run your next group on GroupSlate.
Free early access from December, for 10 advisors with a real group coming up. Tell me how you run group trips today and I'll set up your first group with you, by email.
$25 a month, locked in.
Founders' price for the first 50 advisors, for as long as you stay subscribed. The regular price will be from $39 a month.
Early access is free from December until launch. You pay nothing until you choose to subscribe.
- Everything in early access, plus every group-trip feature I add
- I set up your first group with you, from your spreadsheet
- Your requests shape what gets built next
What happens next
- 1I'll email you this week to hear about your group.
- 2Send me your spreadsheet. I'll set up the group with you.
- 3Run it free until launch. Keep the founders' price if you stay.
Advisors told me their group trips run on spreadsheets, payment links and memory, and one nearly missed a supplier's final deadline. I'm building GroupSlate so that doesn't happen. On the founders' price, send me your spreadsheet and I'll set up your first group for you. I answer every email myself.
“Tracking payment statuses and keeping all participant details synced across separate platforms consumed the most time, and staying on top of final supplier deadlines was where things nearly slipped.”
Whoever takes the money, you see trouble first.
Tell GroupSlate who collects on each trip. It watches the deadlines that matter for that setup and warns you weeks ahead.
Guests pay you
Your own payment link, a check or Zelle.
- CoveredResort final payment, Feb 1: $72,000. Collected so far: $75,400.
- OverdueSamir & Lina Haddad, $1,960 since Nov 15. Flagged 11 weeks before the resort's deadline.
Guests pay your host agency
Mark it paid when your host confirms.
- Due soonRin Ito, final $1,204 due Jan 15. Reminder sent in your name.
- Commission expected on the group: $12,800, tracked against what your host pays out.
Guests pay the supplier
Each guest pays the resort or cruise line directly.
- Due soonRoom block releases Nov 1. Open rooms flagged three weeks ahead.
- OverdueSamir & Lina Haddad, $1,960 due to the resort Nov 15. Not confirmed yet.
No fee on any payment, ever. GroupSlate is one flat monthly price.
Questions
Can I use it today?
Not yet. Early access opens in December 2026 for 10 advisors with a real group coming up. Sign up and I'll set up your next group with you.
Do my travelers have to pay through GroupSlate?
No. Record payments however they're made: through your host agency, straight to the supplier, your own payment link, a check or Zelle. If you take cards yourself, they go into your own account.
I'm with a host agency. Can I use it?
Yes. Many hosts and franchises require client payments to go through their system or straight to the supplier. You tell GroupSlate who collects on each trip, or on each payment (deposits through your agency, the balance to the cruise line). It tracks payments wherever they're made and never takes them, and you keep your own client list and branding.
How is it different from other travel CRMs?
It will do what your CRM does, and it does group trips properly: each guest's own package, a rooming list the resort can use, a live link for the couple or group leader, and a warning before any supplier deadline your guests haven't covered. The price is on this page, and setup happens by email.
Is it only for group trips?
Only at first. Early access in December covers group trips end to end, plus a basic client list. Quotes, itineraries, invoices, e-signatures and the rest of a full travel CRM arrive before the public launch in spring 2027. See the roadmap.
Do you hold my travelers' money?
No. GroupSlate never holds or touches client funds, and it takes no fee on any payment. It's software, not a seller of travel: your trips, your suppliers and your terms with travelers stay yours.
What happens to card and passport details?
Card payments go through your own payment provider, such as Stripe, so full card numbers never reach GroupSlate. Passport numbers are optional and kept in a separate encrypted vault, shown only when you choose to reveal them, and every reveal is logged.